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WWA Operations Manual



Board of Directors' Job Descriptions

President
  • Preside at all meetings of WWA without financial compensation
  • Provide leadership in assuring the Board maintains the operational integrity of
    WWA;
  • Provide leadership in meeting the policy and governance needs of WWA;
  • Oversee the timely completion of the work of the Executive Committee;
  • Deliver a summary of WWA ‘s general condition and operational health at the
    annual fall business meeting;
  • Work with the WWA Secretary in development of an agenda for each Board
    meeting;
  • Work collaboratively with Executive Director in a consulting capacity regarding
    program activities.
  • Act as WWA’s representative to the media when needed;
  • Respond to public inquiries about WWA’s work and programs
  • Perform other duties that the Board may assign or deem appropriate
Vice-President
  • Assume and perform all the duties and functions of the President in the absence
    or disability of the President without financial compensation;
  • Assist the President as needed in meeting policy and governance needs of
    WWA.
  • Work with Secretary in development of an agenda for Board meetings;
  • Volunteer to serve on one committee or program activity;
  • Perform other duties that the Board may assign or deem
Secretary
  • Assume and perform all the duties and functions of Secretary without financial
    compensation
  • Keep true and accurate records of all meetings;
  • Prepare and distribute a draft copy of minutes to all board members within thirty
    days following any board meeting;
  • Prepare board meeting agendas with input from President and Board;
  • Distribute meeting agenda and all relevant committee reports to board members
    ten days prior to regular board meetings;
  • Maintain current copies of WWA Constitution, Bylaws, Roberts Rules of Order
    and Standing Rules which includes all the above, job descriptions and policies
    and procedures;
  •  Assume the role of Vice President in the absence of a person assigned to that
    role;
  •  Perform other duties that the Board may assign or deem appropriate or needed
    regarding compliance with WWA’s 501(c)3 status with the State.
Treasurer
  • Receive all monetary income and maintain an accurate accounting of all
    expenditures of WWA
  • Act as disbursing officer of WWA with the approval of the Executive Committee;
  • Work with Secretary in development of agenda for Board meetings;
  • Report the financial condition of WWA at each regular meeting of the board;
  • Chair the annual Budget Committee consisting of Executive Committee and
    Executive Director;
  • Present a budget for each fiscal year at the annual fall business meeting;
  • Conduct an annual audit to be presented to all board members during annual
    board meeting;
  • File necessary tax forms with the IRS;
  • Perform other duties that the Board may assign or deem appropriate for the role
Board Member

To be considered for a WWA board member position, an individual must:

  • Have been a WWA member in good standing for at least one year;
  • Understand that WWA may review their public record;
  • Conduct themselves in a professional and ethical manner when participating in the work of the WWA;
  • Refrain from any activity that could in any way harm the integrity of the WWA or risk its nonprofit status with the State of Wisconsin;
  • Be expected to attend board meetings unless excused by the President;
  • Participate in e-mail board meeting discussions and vote regarding motions presented to the board for decision;
  • Accept one assignment in the interest of leading the work of the WWA (serve on a committee, actively participate in a project or program, volunteer at a WWA event, etc.).
  • Perform other duties that the Board may assign or deem appropriate or needed regarding compliance with WWA’s 501(c)3 status with the State.

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